4 Phases of a Conceptual Lighting Design: Our Guide

+ Lighting Experience

+ Projects Completed

+ Offices

4 Phases of a Conceptual Lighting Design: Our Guide

Did you know that proper lighting can make a difference in your room? Whether it’s general, ambient, or task lighting, it will help set the right mood, create the ideal atmosphere, and enhance your space’s functionality. 

However, before you have the lights installed, you have to jumpstart your project with proper planning and execution. When it comes to a hospitality lighting design, there are a few crucial steps you will need to take.

In this article, we’ll cover the four phases of your conceptual lighting design:

1. Defining the work scopes and design aspirations

The initial step is to plan how you want to bring your lighting vision into life. This entails clearly setting your design aspirations and determining the scope of the work. In this stage, you will need to work with your architect and interior designer to brainstorm on what you want to achieve. During this stage, you must discuss the following details:

  • The potential lighting control system
  • The work schedules and setup timeline
  • The lighting layout, ceiling or floor plans, and specific parts
  • The light options, material costs, labor expenses, and overall costs

2. Creating the lighting design development

After the planning stage, you and your designers will then proceed with developing the lighting design. At this point, you and your architect need to create a blueprint of the following:

  • Custom-integrated light fittings
  • Coordinated details with sections, dimensions, and construction methods
  • Drafted layouts, reflected ceiling or floor plans, and other vital details
  • Luminaire schedules with luminaire and lamp specifications, relevant photometric data, and suppliers contact details
  • The updated opinion of cost
  • Light control schematics

3. Finalizing the tender documentation

After the lighting development design, it’s time to finalize the conceptual design. This is where the tender documentation comes into the picture. 

For the uninitiated, tender documentation is the finalized version of design documentation based on the client and the design team’s feedback. This means that after developing the design, you and your designers need to critically discuss the design, make some necessary adjustments, and agree on the final output. 

Ultimately, both parties will need to sign the conceptual design with the final computer documentation of the drawings received from the architect or interior designer.

4. Administering the actual lighting installation

Keep in mind that final coordination will be performed to ensure the best lighting installation outcome. Some of the points to consider for the actual installation include the following:

  • Pursuing site meetings
  • Undertaking periodic inspections
  • Assisting in the interpretation and clarification of contract documentation
  • Responding to site queries and information requests
  • Carrying out the final defects inspection and addressing any remaining problems


No successful project can ever be pursued without proper planning, and the same applies to custom hospitality lighting. Before kicking off your project, be sure to observe the following phases of conceptual lighting design—defining the work scopes and design aspirations, coming up with the design development, finalizing the tender documentation, and administering the actual installation. 

While you’re at it, it is best to work closely with your interior designer and architect and coordinate with your contractors during the actual lighting installation. With all these in place, you’ll be able to turn your vision into a reality that can take your room or property up a notch!

PTY Custom Lighting is a custom hospitality lighting supplier in the US, providing the needs of guest rooms and public spaces of any size, scale, and material. If you want to set your hospitality lighting design on the right footing with a robust conceptual design, get in touch with us today to see how we can help!

Guest Rooms

Public Spaces



Why Customers Should Consider Us for Custom Lighting 

PTY Custom Lighting delivers high-end contract restaurant lighting and hospitality lighting for the top restaurant brands. We go beyond design and engineering with our in-house lighting manufacturing using the latest production equipment. With our attention to detail, we are often chosen by the premiere hospitality groups to provide high-quality custom restaurant lighting for popular food and drink venues.